4.1: Documentation for local authority submission
Commencement of work stage 4.1 follows on the approval of the final Design Development plans and revised cost estimates. During this stage drawings and documentation required for submission for the required approvals are prepared. The architect would co-ordinate specialist consultants that may be required to handle any of these applications, if they are required.
Documentation produced as part of stage 4.1 includes additional 3D perspectives if requested for aesthetic approval; and a detailed site plan, electrical, solar, gas and drainage layouts and building specifications describing materials to be used, as required by the local authority.
The Engineers documentation indicating his scope of work and responsibilities for the project are submitted as part of the building plan document set submitted to the local authority. Certain local authorities will also require an original beacon certificate signed by the Land Surveyor. If height restrictions are applicable a topographical survey plan will need to be submitted as part of the submission documents.
THE CONSTRUCTION PHASE
Stages 4.2, 5 and 6 are optional, and are sometimes excluded from the architectural service provided. It is recommended, however, that unless you, as the client, have experience administering construction projects, a full architectural service is provided, including these stages.
4.2: Construction documentation
In this stage documents are prepared to procure offers for the execution of the works. These would include a set of tender drawings for information, a detailed specification document, documentation from the engineers and any other specialist consultants, as well information relating to the site, timing of the construction plans and the type of contract agreement being utilised for the appointment of the contractor. Selected contractors are then invited to tender for the works, as well as separate ‘direct contractors’ whose services may be required, for example for landscaping or the building of a swimming pool.
Offers are then evaluated, and recommendations made on the awarding of the principle building contract, as well as any other appointments, as required with direct contractors or nominated sub-contractors.
Contract documentation is then prepared and arrangements made for the signing of the building contract.